Applications for the Undergraduate Activities Fund (UAF) will open on the 1st day of the semester and close 10 days later. Please note that each class requires its own application.
The goal of the UAF is to promote ongoing interactions among faculty and students -especially those early in their college- beyond the traditional in-classroom instruction.
***The Fall 2026 application cycle is now closed. Please continue to look for communications regarding deadlines at the beginning of each semester.
Examples of UAF-funded activities include:
- Setting up a special out-of-class Zoom meeting with an outside guest(s) on a topic germane to the class and fun for the students. The "fun" part is crucial here - this should not be just another lecture.
- Field trips that can be done via streetcar or city bus to sites of relevance for the course.
- Events outside, say in Audubon Park.
Guidelines:
- UAF funds cannot be used to purchase alcohol or equipment.
- COLQ and TIDES classes are ineligible for funding.
- While we welcome guest speakers, there are some limitations. If they are an international speaker (possibly doing a Zoom session), they must have a US-domiciled bank or a banking institution that will cash US-based checks. Due to the amount awarded, wire transfers are not an option.
- We highly encourage all faculty members to use their T&E cards instead of their personal credit cards.
Important Reminders:
Faculty members are ultimately responsible for ensuring that all reimbursement and payment requests are submitted promptly and in compliance with university policy. Reimbursement requests submitted more than 30 days after the expense is incurred, or after the semester in which the award was granted, will not be honored.
- Alcoholic beverages
- Equipment purchases
- Charitable donations
- Payments or compensation to Tulane faculty members
For questions regarding applications, reimbursements, purchasing requests, or general award administration, please contact aafdi@tulane.edu.
Faculty members MUST work with their Department Administrators to process eligible award-related expenses within 30 days of the incurred expense through WaveWorks. Reports submitted past 30 days or outside of the semester will not be honored. Faculty members are highly encouraged to use a T&E card for expenses. Please refer to your award email for WW expense report allocation details. Be sure to attach (1) the class list of students, (2) an Invoice/Receipt.
If you do not use a T&E card and pay the expense out of pocket, your Department Administrator MUST submit a WaveWorks Expense Report for Reimbursement. EITs will not be admitted without prior approval.
For payments to guest speakers or honoraria recipients, your Department Administrator MUST submit the guest speaker information through Candex, including all required supporting documentation listed above plus (3) the written invitation. Please note that a copy of text communications or emails CAN be used and submitted as the written invitation.
For questions regarding applications, reimbursements, purchasing requests, or general award administration, please contact aafdi@tulane.edu.