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Appointment to Emeritus/Emerita Status

Process and Procedure

The general process for receiving and processing Emeritus/Emerita appointments is as follows:

1. Emeritus/Emerita requests are usually initiated by the chair of a department. In schools with no departments, the request would be initiated by the Dean's Office.  The request should be in the form of a letter, and should include:

  • Full name of faculty member;
  • Employment starting date;
  • School name;
  • Department name (where appropriate), and
  • Effective date of retirement.  The effective date is usually January 1 or July 1.

2. The request is sent by the Department Chair to the Dean of the school.

3. If the Dean approves or originates the request, he/she then forwards it to the Provost’s Office.  Requests can be sent to and If the Dean refuses to approve the request, the letter is returned to the Department Chair.

4. If the Provost approves the request, a copy of the approved letter is filed.  If the Provost refuses to approve the request, the letter is returned to the Dean’s Office.

5. If approved, the request is sent to the Office of the Board of Administrators of the Tulane Educational Fund ("Board Office").

6. The Board Office prepares the Emeritus/Emerita resolution and it is voted on at the next appropriate Board/Executive Committee meeting.

7. The Board Office sends a signed copy of the resolution to the Provost’s Office and the Dean of the school, as well as numerous other offices in the university.  (For example, Technology Services receives a copy and changes the faculty member's e-mail status to emeritus/emerita status, so that their address will not expire.)

8. The Dean’s Office notifies the department that the resolution was passed.


Because Emeritus/Emerita faculty can make important contributions to the University in research, teaching, and service, the University should make it possible for them to remain as participating members of the academic community. Accordingly, the University should provide Emeritus faculty with such amenities as a mail address, e-mail, listing in divisional and university-wide directories, library privileges, receipt of university publications, faculty dining room and parking privileges, and participation in convocations, and academic ceremonies and processions. Where possible, research facilities, office space, administration of grants, secretarial help, and other services should be made available to Emeritus faculty.

(Excerpted from the Faculty Handbook)