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Undergraduate Activities Fund

Applications for the Undergraduate Activities Fund (UAF) have closed for Fall 2022 and will reopen for Spring 2023 on the 1st day of the semester.

 

The goal of the UAF is to promote ongoing interactions among faculty and students - especially those early in their college careers - beyond the traditional in classroom instruction.

 

Apply Here in the Spring

Examples and Guidelines

Examples of UAF funded activities include:

  • Setting up a special out of class time zoom meeting with an outside guest(s) on a topic that is germane to the class and fun for the students. The "fun" part is crucial here - this should not be just another lecture.
  • Field trips that can be done via streetcar or city bus to sites of relevance for the course.
  • Events outside, say in Audubon Park.

Guidelines:

  • UAF funds cannot be used or the purchase of alcohol or equipment.
  • COLQ and TIDES classes are ineligible for funding.
  • While we welcome guest speakers, there are some limitations.  If they are an international speaker (possibly doing a Zoom session) they will need to have a US domiciled bank or a banking institution that will cash US based checks.  Due to the amount awarded, wire transfers are not an option.
  • We highly encourage all faculty members to use their T&E card in lieu of their personal credit cards.

Reimbursement

Once funding is approved, faculty should submit original detailed receipts along with a completed reimbursement form no later than 45 days from the original expense date. We will we not honor requests for reimbursement that have not received prior approval.

Process for Reimbursement:

Faculty members can work with their Department Administrators to process a reimbursement through Concur. It is highly encouraged that Faculty members use a T&E card for these expenses. If the Faculty member does not have a T&E card, inquire with your department.

Upon completion of the Concur report please contact Cortny Collins for accounting codes in order to allocate correctly. The faculty member is ultimately responsible for reviewing and submitting their expense reports in Concur within in a timely fashion, as per university policy.

Please note - the reimbursement process has different requirements if you are paying a guest speaker or honorarium. Contact Cortny Collins for questions.

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